This is our advice for beginners:
- To start planning your routine, go to the Main menu / Routines / and click on ‘My Routine’.
- Use only this 7-day routine. Do not separate your routines into weekdays/weekend or other combinations.
- Inside the routine, create the activities for one day (Monday, for example). Remember to add notifications to the activities you want to be notified of.
- After creating the first day, use the ‘Clone day’ option from the top submenu to quickly copy all the activities on the first day to the rest of days.
- Make adjustments for activities on the rest of days where necessary, and remember you can long-click on activities to drag them to another position.
The routine will repeat itself indefinitely while enabled and the app will notify you about your activities. You can see statistics about your routine if you click on the statistics icon on the routine card.
Apart from this, you can use the ‘Reminders’ main option for tasks that can be tied to a calendar date and tasks with a different repetition cycle (daily, weekly, monthly, yearly).
When you feel more comfortable with the app, you can try other routine combinations.
Your main routine must reflect the main vital cycle in your everyday life. For example, if you work or study 5 days and rest 2 days, your routine should have 7 days. This is the most common case.
Routines are enabled or disabled using the switch in each routine card. Multiple routines can be enabled at the same time, but we recommend to start with a single one.
Routines do not use specific calendar dates. They repeat automatically in a cyclic way and remember their position, avoiding the need to specify any calendar reference dates. When clicking on a routine to see its content, the routine will position itself on the current activity.
7-day routines use day week names to identify each day, but non-weekly routines use numbers instead. In this case, the app gives you the option to change your anchoring day so that you can position your current day properly (‘Change current day’ option in the routine card submenu).
Drag & Drop: when editing routines, you can long-click on activities or gaps to drag them to another position on the day (Note: if the last activity on the day finishes after midnight, this activity will not be movable).
An activity corresponds to a certain amount of time you want to spend doing something. It’s identified by a tag, a start time and an end time. In the next section you can learn how to create and use tags.
When creating a new activity, you don’t need to enter the end time if you don’t want to, TimeTune can work it out for you if you leave the end time as ‘Until next activity’.
Aside from the main tag, you can add two more secondary tags to an activity, in case you do more than one thing at once.
In addition, you will be able to add a comment and up to 10 notifications to an activity, giving you a powerful way to track your activities and follow your routine. Notifications are completely customizable.
TimeTune will create gaps to identify portions of empty time between activities. You can click on these gaps to create a new activity or assign the time to adjacent activities.
NOTE: in case you have two adjacent gaps, you can join them by clicking on one and adding the time to the other.
Tags are used to identify an activity’s purpose. By default, the app provides several common tags but you can create new ones based on your needs. To create a new tag you just need to assign a name to it, but you can also choose an icon and a reference color.
The Sleep tag is special because it is used by the app to give statistics about sleeping time. Because of that you cannot delete it, but you can change its name, color and icon.
When deleting a tag, any activity using that tag as main will be deleted and a gap will be created instead.
Notifications allow you to be reminded of activities. You can assign up to 10 notifications to an activity, and they can be referenced to the beginning of the activity or the end of the activity.
You can customize every notification of every activity, including custom personal messages. This, added to the flexibility in choosing the time of the notification, gives you a very powerful way to keep track of your activities just the way you want and just when you need.
When adding a notification to an activity, you will be able to select:
- If the notification should appear before or after the activity’s start time or before or after the activity’s ending time.
- If the notification should use a custom message when appearing on screen.
- If the notification should use vibration and its pattern (1 to 5 short or long vibrations).
- If the notification should use a notification sound and which sound to use.
- If the notification should say aloud your custom message using the Google Text-To-Speech engine (the app uses the speaking language specified in your phone’s general Settings).
- If the notification should show a popup window, showing a special and beautiful notification on screen.
You can disable all notifications completely in the Settings, or you can silence them only for a limited amount of time (the silence option is accessible from the Today section, on popup notifications and on Android 4.1+ status bar notifications).
NOTE: when adding or editing notifications, if you select a notification time that already exists, the new notification will overwrite the old one.
NOTE: if notifications are not appearing correctly, please check our Troubleshooting section.
Reminders work independently from routines. They use calendar dates and can be used for activites that don’t quite fit in a routine, like one-time activities, activities without duration and activities with an odd repeating cycle.
Before reaching their limit (limit date or number of events), they can be enabled and disabled at will by clicking its checkbox on the reminder list. When a reminder has expired, you will need to update it if you want to reuse it again.
When you set limit date, the reminder will work until that date included. On the other hand, when you set a number of events as a limit, the event counter will reflect the amount of events remaining.
Timers work independently from routines. They use a specific amount of time and will show a notification after that time has passed.
When you mark a timer as repetitive, its notifications will inform you about the number of rounds that have been completed without interruption.
When you set a date as a limit, the timer will work until that date included. When you set a number of events as limit, the event counter will reflect the amount of events remaining.
The routine programmer allows you to run your routines on specific dates, avoiding the need to switch routines manually. This is very useful for holidays, seasonal routines, working shifts and many other special occasions.
When you enable the programmer, each day at midnight it will check which routines have been programmed for the new day and switch to them accordingly. During the day, you have the freedom to switch routines manually too if you like. When the programmer is disabled, you cannot edit or delete programs.
The programmer defines a standard day by default. This is the program that will run if nothing has been programmed for a specific date.
If you edit or create a program that affects the current day, routines will switch to the newly programmed routines immediately.
Past programs will automatically disappear from the programmer.
Settings are self-explanatory, but here are some notes:
- The ‘Notifications / Show popup windows’ setting lets you choose when popup windows must appear (only when the screen is off, only when is on, or in both cases), but remember that a popup will only appear if you select that option when editing a notification
- The ‘Notifications / Popup window timeout’ setting lets you select the timeout for popup notifications. This timeout determines when the popup disappears, but your phone’s screen will turn off again according to your phone’s general settings
- The ‘Notifications / Expiration time’ lets you select the expiring time for routine notifications in the status bar so that they can be cleared. It is important to note that the cleaning does not take place until another TimeTune notification arrives, to avoid unnecessary battery consumption
- The ‘Backup / Google Drive backup’ option allows you to easily transfer your data to another device
NOTE: the widget shows all activities and reminders until the end of the following day, with a limit of 100 rows.